Use case
Carrier vetting that stops bad actors before tender
Freight fraud is at an all-time high, and it usually starts with a carrier that looked fine at a glance: a cloned MC number, a dormant authority suddenly reactivated, or an insurance certificate that lapsed last month. Manual vetting catches what a rep has time to check — and on a busy desk, that is not much.
Haulia runs the full vetting workflow on every carrier automatically: authority and safety records are pulled at first contact, insurance is verified against the load, fraud signals are scored before tender, and monitoring continues after onboarding — so a carrier that was safe last quarter cannot quietly become a risk today.
How it works
- 1
Authority and safety checked at first contact
FMCSA operating authority, safety rating, and inspection history are pulled the moment a carrier is considered — before anyone spends time negotiating.
- 2
Insurance verified against the load
Coverage types, limits, and expiration dates on the COI are checked against your requirements and the specific load — not just filed away.
- 3
Fraud signals flagged before tender
Mismatched contact details, recently reactivated authority, and other double-brokering and identity-fraud patterns are flagged for human review before the rate con goes out.
- 4
Monitoring continues after onboarding
Authority revocations, insurance lapses, and safety-score changes on approved carriers are caught automatically — so your carrier file never silently goes stale.
Carrier vetting — FAQ
What is carrier vetting?
Carrier vetting is the process of verifying that a trucking company is legitimate, insured, and safe before tendering it a load — checking FMCSA authority, insurance coverage, safety records, and fraud signals. Haulia runs those checks automatically on every carrier, every time.
How does automated carrier vetting prevent double-brokering?
Double-brokering usually rides on gaps a manual check misses: identity details that do not match the FMCSA record, a dormant authority suddenly active again, or contact info recycled across "different" carriers. Haulia screens for those patterns on every load and holds tender until a human clears the flag.
Does Haulia keep monitoring carriers after onboarding?
Yes. Vetting is not a one-time event — Haulia continuously watches authority status, insurance expiration, and safety data on your active carriers and alerts your team the moment something changes.
How is carrier vetting different from rate con follow-up?
Rate con follow-up completes the paperwork for a carrier you have already chosen — signed rate con, COI, W-9. Carrier vetting decides whether that carrier should get the load at all. Together they mean every load moves on a verified carrier with a complete file.
More use cases
Check call automation
A mid-size brokerage makes hundreds of check calls a day — dialing drivers, leaving voicemails, transcribing locations into the TMS, then forwarding updates to customers. It is the single largest time sink on most freight desks.
Track and trace
Track and trace is where brokerages burn headcount: someone has to know where every truck is, recalculate ETAs when traffic shifts, and answer the customer asking "where is my truck?" for the third time today.
POD collection
Every day a POD sits uncollected is a day added to your cash conversion cycle. Chasing carriers for paperwork is tedious, easy to drop, and directly delays billing.
Rate con follow-up
An unsigned rate con is unpriced risk. Missing insurance certs and W-9s are compliance gaps that surface at the worst possible time — after something goes wrong.
Appointment scheduling
Booking dock appointments is phone tag at industrial scale: call the shipper, wait, call the consignee, wait, update the carrier, repeat when anything changes.
Detention tracking
Detention is the revenue most brokerages leak. The driver waits, nobody starts a clock, the customer disputes the charge, and the accessorial is written off to keep the peace.
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